How many different ways are there to assign resources? As usual, there are at least a few.
What are the benefits of using resources? First, it allows you to assign work to specific people which can help you keep track of who is doing what on your project. Secondly, if you have rates or some idea of how much each resource costs then you can calculate the cost of the project.
Here’s a short schedule of activities that the team needs to support.
Let’s go ahead and assign resources. Here’s our team and their associated rates.
The entire team will work the booth setup and booth breakdown and then will be split up for the remaining activities. Once we’ve assigned everyone to their tasks we can go back to the gantt chart and see the cost of the project.
For now, double click on the the Booth Setup task and let’s assign the whole team. Go to the Resources tab in the Task Information window that pops up and select the pull-down menu to reveal the resource options. Assign all members to this task and click ok.
Notice how the costs are automatically calculated by resource under the Cost column in the window above. If you want to see the total cost for that task we can add a new column called Cost in the gantt view.
This is the resulting view.
After we assign the resources to the remaining tasks and add the project summary task (which I’ll cover in a future post) we can see the total cost of the project. How many other ways to assign resources do you know of?